Standard Conditions of Hire

These standard conditions apply to all bookings of North Barrow Hall.

ResponsibilityThe hirer must be over the age of 18 and accepts the responsibility for all the conditions required for hiring the hall.  This requires the hirer to be on the premises at all times when the public is present and ensuring that all the conditions are met relating to the management and supervision of the premises. The Hirer, during the period of the hiring, will be responsible for the good care of the premises, the fabric and the contents, health and safety of themselves and all members of their group, including proper supervision of car parking arrangements so as to avoid obstruction of the lane outside and all exits from the premises. The hirer should make good, or pay for any damage to the hall and/or contents (including accidental damage) which exceeds the £50 deposit which will be cashed if necessary.

Use of premises:  The hirer must not use the premises for any other purpose than that described in the hiring agreement on the booking form.  Please inform the booking secretary before bringing any extra equipment to the hall.  Nothing should be affixed to the walls, doors, floors or ceiling of the building, without permission from a committee member. Hirers are reminded that they are responsible for any accident or injury arising out of the activity for which they have booked the premises. It is the responsibility of the hirer to ensure that the premises are safe for the purpose for which they intend to use them.   None of the hall keys can be copied or loaned to anyone without written permission from the committee.  A list of key holders is kept by the booking secretary. No access is permitted outside the specific times booked by the Hirer.

Insurance and indemnity:  North Barrow Hall has insurance to cover its own equipment and contents.  This insurance does not cover any of the hirer’s own equipment whether brought into the hall or stored on the premises.  All regular users therefore, are recommended to arrange their own insurance cover for their own equipment for use by their group and arrange cover for any personal injury sustained whilst involved in the activity provided by the hirer.  There is public liability for one-off events but this is at the discretion of the committee.  If the group using the hall has its own insurance cover, this will take precedence over the cover provided by North Barrow Hall.  North Barrow Hall is insured against any claims arising from its own negligence.

 Public safety compliance: The hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority and the hall’s Fire Risk Assessment, particularly in connection with any event which constitutes  regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall not use the premises for any purpose other than the purpose stated on the booking form. The Hirer shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything to bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof.

     The hirer must ensure that all means of exit from the premises are kept free 

     of obstruction and immediately available for instant public evacuation.

Gaming, betting and lotteries:  The hirer shall ensure that nothing is done in contravention of the law relating to gaming, betting and lotteries.

Music, copyright licensing:  North Barrow Hall holds relevant licences under the Performing Rights Society (PRS).  Where appropriate, the hirer is responsible for arranging their own licences.

Children Act 1989:  The hirer shall ensure that any activities for children comply with the Children Act 2004 and only fit and proper persons who have passed the appropriate Criminal Records Bureau checks should have access to the children.

Teenage Parties: Whilst the committee does not intend to discriminate against any age group, teenagers (13-19 years old) pose an added level of risk.  There must be at least four responsible adults attending the party at all times and no one must leave the event without their parents or responsible adult recognised by the organiser of the party.  No alcohol is to be available to anyone under the age of 18.  It is at the discretion of the committee to place additional rules on teenage parties and to increase the amount of the deposit.

Food safety: The Hirer shall, if preparing, serving or selling food observe all relevant food health and hygiene legislation and regulations. There is a notice about food safety in the kitchen.

Smoking: Smoking is not permitted anywhere on the premises or surrounding areas, this includes e-cigarettes.

Electrical safety: The Hirer shall ensure that any electrical appliances brought by him/ her to the premises and used there shall be safe and in good working order, and should be used in a safe manner. If equipment brought into the building is faulty this  could result in the electric trip switches being activated and the resultant loss of power will be the responsibility of the hirer.

Noise.  The Hirer is responsible that good order is maintained during the period of hire where sound amplification is used ensuring that no disturbance or nuisance is caused to persons in the locality giving rise to a formal complaint. The Hirer shall ensure that the minimum of noise is made on arrival and departure. 

 

This policy will be reviewed annually at meeting after the AGM. 

Approved by Committee on:  22nd September 2018

Review date:     November 2019